Privacy Policy
Privacy Policy for Adswood United FC
Last Updated: 19 May 2025
Adswood United Football Club (“we,” “us,” or “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and share personal information through our website and related club activities, such as memberships, events, and communications. We comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
1. Who We Are
Adswood United FC is a grassroots football club based in Stockport, Cheshire, dedicated to providing football opportunities for players of all ages in our community. We are the “data controller” responsible for your personal information.
Contact Details:
- Address: 15 Hyacinth Close, Adswood, Stockport, Cheshire, SK3 8QQ
- Email: aufc1966@outlook.com
2. Information We Collect
We may collect the following personal information:
- Identity and Contact Details: Name, email address, phone number, postal address, and date of birth (e.g., for players, parents/guardians, or volunteers).
- Membership and Registration Data: Details from team or event registrations, including emergency contacts and relevant medical information.
- Payment Information: Details for processing membership fees or event payments, handled securely via third-party payment providers.
- Website Usage Data: IP address, browser type, and pages visited, collected via cookies or analytics tools (e.g., Google Analytics).
- Marketing Preferences: Your choices regarding newsletters or promotional updates.
- Photos and Videos: Images or footage from matches, training, or events, which may include players or attendees (used with consent where required).
- Children’s Data: Information about players under 18, provided by parents/guardians during registration.
3. How We Collect Information
We collect information when you:
- Visit our website or use its features.
- Submit membership forms, event registrations, or contact inquiries (online or offline).
- Sign up for newsletters or marketing communications.
- Participate in club activities, such as matches or events, where photos/videos may be taken.
- Contact us via email or social media.
4. How We Use Your Information
We use your information to:
- Manage memberships and organize teams.
- Communicate about matches, training, events, or club news.
- Process payments securely.
- Ensure player safety (e.g., using medical or emergency contact details).
- Promote the club via social media or our website (e.g., sharing photos with consent).
- Analyze website usage to improve our services.
- Meet legal obligations, such as safeguarding or financial record-keeping.
Our lawful bases for processing include:
- Consent: E.g., for marketing or sharing images.
- Contract: E.g., to manage memberships.
- Legal Obligation: E.g., for safeguarding or tax purposes.
- Legitimate Interests: E.g., to run the club efficiently, provided your rights are not overridden.
5. Sharing Your Information
We may share your information with:
- Club Volunteers and Coaches: To manage teams and ensure player welfare.
- Third-Party Providers: E.g., payment processors, email services, or website hosts, who are bound by data protection agreements.
- Football Authorities: E.g., The FA or Cheshire FA, for player registrations or compliance.
- Legal Bodies: If required by law or to protect the club or its members.
We do not sell your information or share it for third-party marketing.
6. Cookies and Analytics
Our website uses cookies to improve functionality and track usage. These include:
- Essential Cookies: For core website operations.
- Analytics Cookies: To analyze visitor behavior (e.g., via Google Analytics).
You can control cookies via your browser or our website’s cookie consent tool (if available). See our Cookie Policy for details (if applicable, to be developed separately).
7. Data Security
We protect your information using:
- Secure website hosting with encryption (SSL).
- Restricted access for volunteers handling data.
- Regular checks on our data practices.
While we strive to keep your data safe, no online system is completely secure.
8. Data Retention
We retain information only as long as needed:
- Membership data: During your membership and up to 2 years after for administrative purposes.
- Financial records: 7 years, as required by law.
- Photos/videos: Until consent is withdrawn or they are no longer relevant.
- Analytics data: Up to 26 months (per standard analytics settings).
Data is then securely deleted or anonymized.
9. Your Rights
Under UK GDPR, you can:
- Access: Request your personal information.
- Correct: Update inaccurate data.
- Delete: Request data removal (where applicable).
- Restrict: Limit our use of your data.
- Object: Challenge processing based on legitimate interests (e.g., marketing).
- Portability: Receive your data in a structured format.
- Withdraw Consent: Stop processing based on consent.
Contact us at info@adswoodunitedfc.co.uk to exercise these rights. We’ll respond within one month. If unsatisfied, you can contact the Information Commissioner’s Office (www.ico.org.uk).
10. Children’s Privacy
We collect data about players under 18 with parental/guardian consent. Parents/guardians can review or request changes to their child’s data by contacting us. We handle children’s data with extra care, limiting its use to club purposes.
11. International Transfers
Your data is primarily stored in the UK. If we use services (e.g., Google Analytics) that transfer data outside the UK, we ensure compliance with UK GDPR through safeguards like Standard Contractual Clauses.
12. Changes to This Policy
We may update this policy to reflect legal or operational changes. Significant updates will be communicated via email or a website notice. Please check this page regularly.
13. Contact Us
For questions or requests about your data or this policy, please contact:
- Email: info@adswoodunitedfc.co.uk
- Address: bakery Bridge sk3 8lq
We value your trust and are dedicated to protecting your personal information responsibly.
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Adswood United FC
Founded 1966